Steps for Sharing/Publishing to HydroShare


The following are the steps that you should complete to upload, share, and publish your iUTAH datasets in HydroShare. If you have any questions with the following process, you should contact a member of the iUTAH CI Team.


  1. Create a HydroShare Account at

  2. Create a HydroShare resource. At minimum, this requires a title, an abstract, and at least one keyword. Most iUTAH resources will be generic resource types, but feel free to use other resource types where appropriate for your data or models.

  3. Add files/content to the resource. For the resource to be shared or discovered, at least one file must be added. HydroShare will handle files of any format, but for iUTAH, we encourage you to use file types that are portable and non-proprietary (e.g., for table-based data, csv files rather than Excel files). For each resource, multiple files can be loaded, and files may be organized into folders. Files may include data results, detailed metadata, documentation of data collection methods, model results, or model input files.

  4. Add relevant metadata. In particular, add authors and contributors to the dataset. Add funding agency credits (National Science Foundation, iUTAH-innovative Urban Transitions and Aridregion Hydro-sustainability, NSF Award Number 1208732). Add spatial and temporal coverage information if relevant. The extended metadata can be used to add user-defined metadata elements (this is where we’ve added the metadata elements that were present in the deprecated iUTAH Data Repository).

  5. Give ownership privileges to the iUTAH Data Manager. This is done by clicking on the “Manage access” arrow icon at the top of the resource landing page. In the box that comes up, type “iUTAH Data Manager”, select “Is owner” from the dropdown menu, and hit the “Add” button. Note that ownership does not imply authorship. Ownership by the iUTAH Data Manager provides the necessary permissions in HydroShare to permit the iUTAH Data Management Team to assist you with curating your datasets and facilitates organization of iUTAH resources.

  6. Share the resource with the iUTAH HydroShare Group. This is also done through the “Manage access” form. Toggle “Groups” and type “iUTAH”. Select “Can view” from the dropdown menu, and hit the “Add” button.

  7. Email the iUTAH Data Manager ( to let her know that you have loaded a resource to HydroShare. Your submitted data and metadata will be reviewed for completeness and clarity. You may need to make a few edits to the resource to ensure that it meets minimum metadata and completeness standards.

  8. Set Data Sharing Level: This should be done according to the resource’s status and agreed upon level of availability listed in the data collection plan you submitted.

    1. Private: Only HydroShare users with specific permission can discover and access the resource.

    2. Discoverable: Anyone can discover the resource, but only HydroShare users with permission can access the content files. Note that all iUTAH datasets should be discoverable.

    3. Public: Anyone can discover and access the resource.

    4. Shareable: Anyone you have given access to the resource can give other users access at the same level.

  1. Formally Publish Your resource. This is done by clicking on the “publish resource” icon at the top of the resource landing page (the globe icon). Formally publishing your resource assigns a digital object identifier that can be cited, makes the content and its metadata description immutable, and should be viewed similar to publishing a research paper. This is a FINAL step and should only be done when you are sure that the content files of your resource are complete and that the metadata description has been finalized.


NOTE: The iUTAH project is obligated to meet the National Science Foundation’s requirements for data sharing. Where data sharing and publication timelines outlined in your data collection plan are not met, the iUTAH CI Team and Data Policy Committee will work with you to develop a revised schedule for publication, which may include steps 8 and 9 in the workflow above being completed by the iUTAH Data Manager.


Getting Started and Creating a Resourse in HydroShare

HydroShare: Getting Started

HydroShare is repository for sharing, collaborating around, and formally publishing scientific data. Data and models are organized as resources.

Everyday Water Use

HydroShare: Publishing Resources

Resources can be shared publicly, or with individuals or groups, with permission levels specified. HydroShare can also be used for formal publication of data.